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What executors actually have to do

If you've been named as an executor in someone's will, you are legally responsible for gathering in their assets, paying any debts and taxes, and distributing what's left to the beneficiaries. It's a real job. For an estate of any size, it takes six to twelve months, dozens of letters, and several hundred pages of forms.

Executors are personally liable if they get it wrong. You can be pursued by beneficiaries for mistakes, by creditors for unpaid debts, and by HMRC for incorrect tax returns. That's not a reason to panic — most estates are managed just fine by a diligent family member — but it is a reason to take it seriously and to ask for help where you need it.

Broadly, the process runs: locate the will, register the death, value the estate, complete HMRC inheritance tax forms, apply to the Probate Registry for a Grant of Probate, gather in the assets once the grant arrives, pay the debts and legacies, produce estate accounts, and distribute the residue. Simple on paper. Rarely simple in practice.

Probate & Estate Administration

Where we help

We offer three levels of support, pitched at the help most families actually need — not the full white-glove service solicitors default to.

Executor Guidance (fixed fee). For executors who want to run the estate themselves but need someone to hold their hand. Initial consultation, a written roadmap tailored to the estate, a checklist of everything you need to do and when, and phone/email support for questions as you go. Most straightforward estates can be completed this way for a fraction of the cost of handing the whole job to a solicitor.

Grant Application Package. We prepare the HMRC inheritance tax forms (IHT205/IHT400 as appropriate) and the probate application for you. You provide the information, we do the paperwork, you sign and file. Once the grant arrives you continue administering the estate yourselves, with our guidance on tap.

Full Estate Administration. For larger or more complex estates where the family would rather not be filing forms at all. We handle everything end-to-end — valuations, HMRC, the grant, asset collection, debts, distribution, and estate accounts. Price agreed up front based on scope, not a percentage of the estate.

Probate & Estate Administration advice

What we don't do — and why

We don't take a percentage of the estate as our fee. That approach, still common among banks and solicitors, produces eye-watering bills that bear no relation to the work involved. A straightforward estate worth £800,000 can attract fees of £20,000 or more on a percentage basis. We charge fixed fees based on the actual work.

We don't handle contested probate. If there's a live dispute — someone challenging the will, an Inheritance Act claim, a missing beneficiary — that's specialist contentious probate territory and you need a contentious probate solicitor. We'll tell you honestly when you've crossed that line, and we can point you to firms we trust.

We don't act as the executor ourselves. We think the person named in the will is usually the right person to see it through, with proper support. Professional executor appointments are rarely good value for the family.

We do not sell financial products, manage investments, or take commission for referring you elsewhere. If you need a financial adviser to help a beneficiary invest an inheritance, we'll suggest one — but our only fee is what we charge you directly.

Estate planning

Our approach during a difficult time

Probate happens against a backdrop of grief. We try to be the calmest people in the room. That means explaining things once and clearly, not flooding you with jargon. It means being specific about what you need to do this week and next week, instead of generic checklists. And it means respecting the fact that paperwork isn't what's on your mind most of the time.

We work to the pace you can manage. Some executors want weekly check-ins; others prefer to disappear for a month and come back when something lands on their doormat. Both are fine. We adapt.

Home visits are available across the North East and North West. For executors living further afield we can work entirely by phone, video and post — sometimes more practical when the family is scattered.

And if during the process you discover the estate is more complex than first thought — a foreign asset, a trust nobody knew about, a lost share certificate, a business interest — we'll adjust the scope and the fee openly, not send you a surprise bill at the end.

Common questions

Frequently asked

How long does probate take?

For a straightforward estate, typically 6 to 9 months from death to final distribution. The Probate Registry currently takes 8 to 16 weeks to issue the grant alone. Complex estates — business interests, foreign assets, tax complications, property to sell — can take well over a year.

Do I always need a grant of probate?

No. Very small estates (typically under £5,000 in total, though bank thresholds vary), estates held entirely in joint names that pass automatically to the survivor, or estates consisting only of personal possessions often don't need one. We'll tell you during the first consultation whether you need a grant or not.

What happens if there's no will?

The estate is administered under the rules of intestacy, and the next of kin apply for Letters of Administration instead of a Grant of Probate. The process is similar but the distribution follows a fixed legal order rather than the deceased's wishes. We can help administrators the same way we help executors.

Can you help if probate is already underway and something's gone wrong?

Often yes — particularly if you've been quoted a disproportionate fee and want a second opinion, or if the executor has hit a roadblock and needs someone to untangle it. Give us a call and we'll tell you honestly whether we can help or whether you need a different specialist.

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Protect what matters most

Free, no-obligation consultation in your home or by video. Fixed-fee wills from £95.